Shortcuts that Changed the Way I Work

One of my favourite things about working closely with clients is the constant sharing of tips, tricks, and tools.

Sometimes it’s a new app.
Sometimes it’s a shortcut.
Sometimes it’s just a small way of doing something differently that makes everything easier.

And honestly, the value of those small discoveries can’t be underestimated.

Some of my clients bring something new to almost every call, a tool, a shortcut, or a system I’ve never heard of before and more often than not, it ends up becoming something I use every single day.

Why These Small Changes Matter

When you’re working across multiple clients, systems and workflows, efficiency becomes really important.

It’s not always about big, complex systems.

Sometimes it’s the smallest tweaks that make the biggest difference:

• Saving a few seconds on a task

• Reducing friction in your workflow

• Making something easier to repeat

Over time, those small improvements completely change how you work.

I’ll be honest, I can be a bit nerdy when it comes to tools and systems and the best part is when that knowledge gets shared both ways.

Clients show me things I didn’t know and I show them things that make their workflows easier. It becomes a really collaborative way of working.

Mac Shortcuts That Have Changed How I Work

Before I started my business, I barely knew how to properly use my Mac, now I rely on shortcuts constantly.

Here are some of my most-used ones:

Everyday Essentials

• Command (⌘) + C / V / X → Copy / Paste / Cut

• Command (⌘) + Z → Undo

• Command (⌘) + Shift + Z → Redo

• Command (⌘) + A → Select all

Navigation & Efficiency

• Command (⌘) + Tab → Switch between apps

• Command (⌘) + Space → Spotlight search (open anything instantly)

• Command (⌘) + W → Close tab/window

• Command (⌘) + T → New tab

• Command (⌘) + Shift + 4 → Screenshot a selected area

Text & Writing

• Option (⌥) + 8 → • (bullet point)

• Command (⌘) + Left/Right arrow → Jump to start/end of a line

• Option (⌥) + Left/Right arrow → Move word by word

These might seem small, but once they become second nature, they save so much time.

Todoist Tricks That Make Task Management Easier

Switching to Todoist has been one of my biggest productivity upgrades.

Here are a few features and shortcuts I use all the time:

Quick Add Tasks

• “q” (quick add shortcut) → Instantly create a task

• Type something like:
  “Send invoice tomorrow at 10am”
  → Todoist automatically sets the date and time

Labels & Organisation

• Use @labels for clients or task types
  (e.g. @ClientName, @Admin, @SocialMedia)

Priorities

• p1 / p2 / p3 when typing a task
  → Instantly assign priority levels

Scheduling

• Natural language like:
  “Monday”, “next week”, “every Friday”

Sections

• Break your day into sections like:

  • Morning

  • Afternoon

  • Low energy tasks

This helps massively with prioritisation and energy management.

The Real Value of These “Small” Things

What I’ve realised over time is that these tips and shortcuts aren’t just about saving time.

They reduce mental load, make work feel easier and improve consistency and when you combine lots of these small improvements together, your workflow starts to feel completely different.

Because sometimes it’s not the big strategies that change how you work, it’s the tiny shortcuts you didn’t even know existed.